Bid Management

Bid Management Services: Delivering Successful Innovation Funding Campaigns

 

Securing innovation funding requires more than just writing a good proposal. It demands strategic planning, stakeholder coordination, and effective project governance. FI Group offers end-to-end Bid Management Services and Grant Management Service support to streamline the full lifecycle of funding applications — from opportunity identification to post-award compliance.

Our structured approach ensures your projects are planned, submitted, and managed in a way that increases success rates and reduces internal workload. Whether applying to Innovate UK, EU programmes, or regional funding bodies, FI Group is your partner in managing complex bid processes.

 

What Are Bid Management Services?

 

Bid Management goes beyond the technical writing of a grant proposal. It includes planning, structuring, and coordinating all the moving parts of a competitive application. This service is especially important when:

  • Multiple departments or partners are involved
  • You are submitting to complex or multi-stage competitions
  • Deadlines are tight and oversight is required
  • Post-award delivery and compliance obligations must be met

FI Group’s Grant Management Service helps you stay on top of every phase while maintaining funding body expectations and eligibility rules.

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Our specialised bid management team is aligned to your sector, ensuring proposals reflect the latest industry advancements while maintaining alignment with regulatory and strategic priorities.
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FI Group’s Approach to Bid Management

1. Opportunity and Stakeholder Alignment

We start by understanding your innovation goals, timeline, and internal structure. Our consultants:

  • Identify funding opportunities aligned with your roadmap
  • Engage relevant stakeholders early (technical, finance, commercial, etc.)
  • Define clear internal roles, timelines, and responsibilities

2. Bid Planning and Governance

A successful bid needs clear planning. FI Group builds a tailored bid plan including:

  • Submission deadlines and review milestones
  • Document ownership and version control
  • Risk identification and mitigation planning

We act as the central coordination hub — ensuring tasks are assigned, tracked, and escalated as needed.

3. Consortium and Partner Management

Many bids require collaboration. We support:

  • Identifying and vetting strategic partners
  • Drafting and reviewing Letters of Support or MoUs
  • Clarifying roles, IP agreements, and budget allocations

4. Submission and Follow-Through

FI Group ensures timely and compliant submission through relevant platforms (e.g., IFS, EU portals). We also:

  • Handle final formatting, quality checks, and uploads
  • Manage communications with the funding body
  • Prepare responses to clarification questions post-submission

5. Post-Award Grant Management

If successful, our support continues with grant delivery and compliance. Services include:

  • Financial drawdown and milestone reporting
  • Claim evidence compilation
  • Change requests and audit support

Who Uses Our Bid Management Services?

Our services benefit a range of organisations including:

  • SMEs with limited in-house resource
  • Large corporates submitting multi-partner bids
  • Universities and research organisations
  • Startups needing structured funding support

We support both single-applicant and collaborative projects across sectors:

  • Health and life sciences
  • Green tech and energy innovation
  • Digital and AI
  • Advanced manufacturing

Why Choose FI Group for Bid and Grant Management?

  • Dedicated UK grants team with bid project managers and technical leads
  • Global network across 20+ countries, supporting pan-European bids
  • In-house expertise in tax, innovation, and compliance
  • Offices across England and Scotland providing regional insight

By entrusting FI Group with your bid management, your teams stay focused on delivery — while we ensure funding readiness and compliance.

The Strategic Value of Effective Bid Management

Proper bid and grant management ensures:

  • Greater application success rates
  • Fewer internal bottlenecks
  • Smoother post-award administration
  • Better integration with R&D tax claims and innovation strategy

It also ensures your organisation builds a repeatable process for future applications.

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